Taken from Hiring Process Only Amendment to CSC Rules and Regulations
-
Civil Service Commission conducts review for any candidate filing an appeal.
-
Any candidate disqualified from the entry-level application process may file an appeal with the Civil Service Commission.
-
Candidates shall provide the appeal in writing along with appropriate backup documentation detailing the reasons for the appeal.
-
The appeal must be received by the Commission within seven (7) business days from the date of the notice of disqualification to the candidate.
-
A copy of the appeal shall be provided to Human Resources. Human Resources shall provide a summary of the testing results of the candidate and any additional information for the Commission to consider within (10) ten business days from the date the appeal is received by the Commission.
-
Commissioners having any personal conflict-of-interest concerns shall recuse themselves from the appeal process for that candidate.
-
The appeal shall be reviewed by a majority of remaining Commissioners within five (5) business days of receipt of the summary of testing results and any additional information provided by Human Resources.
-
The Commission may seek guidance on an appeal from the City Attorney’s Office representative assigned to the Civil Service Commission.
-
A majority of Commissioners shall decide one of the following options to resolve the appeal;
-
Additional or clarifying information is needed from either the applicant or Human Resources with deadlines for such information to be decided by the Commission based on the complexity of the information requested.
-
To reinstate the candidate into the application process at the point of disqualification.
-
To uphold the disqualification of the candidate from the testing process.
-
The Commission’s decision on the appeal shall be provided in writing to the candidate and Human Resources. The appeal decision of the Commission shall be final.
Taken from Hiring Process Only Amendment to CSC Rules & Regs
Section II, Rule 6
-
Candidates on the certified eligibility list may request a deferment from the Civil Service Commission to the following Academy. Candidates shall provide the request in writing along with appropriate backup documentation detailing the reasons for the request.In the event the candidate wishes to defer again, the candidate shall submit another request for deferment to the next Academy.
-
When considering the request for deferment, the Commission may consider any candidate testing results, number of recruits needed by the department for the academy, the validity of the reasons for the request, and any other information deemed of value to the Commission.
-
If approved, the deferred candidate may be re-certified on the next certified eligibility list (following the deferral period) in a position corresponding to the ranking based on the candidate’s final combined score.
Taken from Hiring Process Only Amendment to CSC Rules & Regs
Section II
12. REINSTATEMENT.
a. Any former Civil Service member of the Fire or Police departments who successfully completed the probationary period as defined in Section 3-16 of City Charter and was in good standing at the time of resignation, (satisfactory performance reports and no pending disciplinary actions), may apply in writing to the Commission for reinstatement to the department within thirty-six (36) months from the effective date of resignation or retirement. For Police purposes, must be completed prior to the 36-month period for POST standards and certification. Any member of the Civil Service who resigns or retires from the Fire or Police departments must meet all minimum qualifications for original applicants, to include education, at the time the former member submits his/her request for reinstatement. No applicant shall be reinstated without the specific approval and testing of the Commission. An applicant may be reinstated only once in a lifetime. The decision of the Commission shall be final. (Note: At the Commission’s discretion, any AFR member may have the time limit extended to allow for continuity of City government, or in the event of contingencies, disasters, emergency staffing requirements, or military service obligations.)
13.REINSTATEMENT PROCEDURES. The Commission recognizes that there may be delays in the reinstatement process because of weather, availability of key personnel or examiners; however an effort should be made to complete the reinstatement procedures within a reasonable time frame. The procedures for reinstatement are as follows:
a. The applicant will submit a written request for reinstatement to the Civil Service Commission and the Chief of the respective department.
b. Upon approval of eligibility for reinstatement by the Civil Service Commission and respective department, a background investigation shall then be completed as the first step of the reinstatement process. The background investigation shall include the conditional job offer and all necessary investigations needed prior to reinstatement. A medical exam and substance abuse screening will be completed on all applicants during the background investigation. Further testing may include a job suitability assessment, polygraph, fitness test, post offer psychological exam, or any other exam deemed necessary for reinstatement.
c.The results of the background investigation are then provided to the Chief of the department and City Manager.If the reinstatement request is supported by the Chief and City Manager, letters of favorable recommendation are then submitted to the Commission within the thirty-six (36) month period stated above.If the reinstatement request is not supported by the Chief and City Manager, a notice of opposition shall be provided to the Commission.The reinstatement request will then be declined and the Commission shall notify the candidate of this outcome.
d. The Commission may conduct a personal interview with the Chief of the appropriate department and review the applicant's official personnel file.
e. The Commission may conduct a personal interview with the applicant.
f.The applicant may be required to undergo additional examinations deemed appropriate by the Commission. The applicant must meet the standards of entry-level applicants on all examinations, as required by the Commission.
g. The applicant shall be notified in writing of the Commission's FINAL decision. A copy of the notification shall be forwarded to the Chief of the appropriate department and Human Resources. There shall be no further appeals to the Commission.
h. Human Resources shall issue the final job offer letter with a start date to be coordinated with the applicant and the respective department.
i. If approval is granted by the Commission, reinstatement must become effective within 180 days of the Commission’s approval for hire. No individual may be reinstated after this 180-day period. Such individual, when reinstated, shall retain the rank held at the time of resignation, except that in no case shall an individual be reinstated at any rank higher than Police Officer or Firefighter, Grade I, or Rescue Technician. The reinstated officer shall be eligible to test with the Civil Service Commission for the next higher rank in the first scheduled promotion testing following reinstatement, provided time and service requirements for testing are met. In the event an applicant declines reinstatement when it is offered, such applicant shall not be offered an opportunity for reinstatement again.
j. Should there not be a vacancy at the time a reinstatement request is approved; the Chief of the appropriate department must notify the Commission in writing of the anticipated date of the first available Civil Service vacancy, which must be no later than 180 days following the Commission’s approval for hire.